Desert manager TASKS
1.
Email parents
regarding bringing deserts
2.
Obtain paper
and plastic goods ($$ will be added to the hall rental fee and divided among
all families; just tell the OrgKomitet how much you have spent)
3.
Buy and
refrigerate drinks ($$ will be added to the hall rental fee and divided
among all families; just tell the OrgKomitet how much you have spent)
4.
Manage storing
deserts in the kitchen as parents bring them before the concert (hide the
desert and drinks until after the concert, do not serve in the intermission,
otherwise our actors will get nothing J )
5.
Manage setting
the tables after the concert
6.
Make sure the
tables are cleaned when all is over (together with the Hall Manager)
Note: The Desert Coordinator will
organize other parents and the kids to set tables, to clean, etc. - not do it
all him/herself.
DETAILED RECOMMENDATIONS – written by MARCH 2009 Desert manager Yulia
Ehrlich
To buy:
·
Paper/plastic
goods.
·
a. Paper
plates – 1 pack of 200-300 plates, medium size (Costco).
·
b. Plastic
cups – 1 pack of 160-300 cups (I bought larger size cups – they are more
stable) (Costco).
·
c. Plastic
spoons/forks/knifes – 1 mix pack of 210 (at the concert we need just forks, but
at Costco the min pack with just forks is 500; also we used the spoons/knifes
at the party afterwards) (Costco or reg. Supermarket).
·
d. Napkins – 1
pack of 200 ( reg. Supermarket).
·
e. Tablecloth
– 1 pack of 6 (we used 4) (Costco).
·
f. Paper
towels – 2 ( reg. Supermarket).
·
Drinks.
·
a. Juice – I
bought 2 large bottles of Cranberry Juice.
·
b. Seltzer
water/Soda/Sprite/Coke – at least 10 large bottles (from my experience I would
buy 6-7 bottles of regular Seltzer water, 2-3 bottles of lemonade, 2 bottle of
Sprite/Coke).
·
c. Regular
water – 1-2 gallons.
To do:
·
Prior to the
concert find 2-3 volunteer fathers and 1-2 volunteer mothers to help with table
set up.
·
E-mail to all
participating families reminder to bring sweets/fruits for desert. Fruits have
to be washed and cut at home.
·
Bring regular
water and paper towels to the dress rehearsal.
·
Cool down all
water drinks overnight (I even put them in the freezer for couple of hours).
Bring water in the cooler to the concert.
·
Bring a knife
to slice pies, etc.
·
Be at the hall
about 45 min before the start of the concert to let people know where to put
(hide) desert. Do not take anything out before the concert or during
intermission except regular water.
·
Right after
the concert (when people are still applauding) start setting up the tables and
food.
·
After the
desert is over, organize parents to clean everything, help put extra
paper/plastic goods and food/drinks in the car (the person's who will bring
them to the cast party/picnic/etc).